Find the meeting note taker that fits how you work

Whether a bot joins your calls, what happens to your recordings and what it costs, for 43 apps. Switch on what matters and every app sorts itself.

Five ways a note taker listens

The biggest split in the field. It decides who in the call knows, where the audio goes and what you need to set up.

A bot joins the call

An assistant joins Zoom, Meet or Teams as a guest with its own name and records from inside the call, so everyone sees it.

8 of 13 also post a chat message

13 apps

Records on your computer

An app on your computer records the call's sound on your side. Nothing joins the call, so nobody sees a guest arrive.

6 of 8 tell nobody by default

8 apps

Upload a file

You hand it a recording of a call, a lecture or an interview and get a transcript back, often with a summary.

2 of 7 also sell human transcription

7 apps

Only on your device

Transcription runs on your own Mac or phone, so the audio can stay there instead of going to the maker's servers.

4 of 4 sell a one-time licence

4 apps

A pocket recorder

A small device records the room or your phone calls, and the maker's app turns the recording into notes.

5 of 5 work without a subscription

5 apps

Already in what you pay for

Zoom, Teams, Meet, Webex, Slack and Notion write meeting notes too, on some of their plans. Worth checking before you buy a separate app.

Google Meet Gemini notes

Works in: Meet, In person
Cheapest plan: $14/month per seat, billed yearly (Workspace Business Standard)
Free plan: No free plan

Microsoft Teams recap

Works in: Teams, In person, Phone calls
Cheapest plan: $4/month per seat, billed yearly (Teams Essentials)
Free plan: No free plan

Notion AI Meeting Notes

Works in: Zoom, Meet, Teams, In person
Cheapest plan: $20/month per seat, billed yearly (Business)
Free plan: No free plan

Slack huddle notes

Works in: Its own calls
Cheapest plan: €6.75/month per seat, billed yearly (Pro)
Free plan: No free plan

Webex AI Assistant

Works in: Webex
Cheapest plan: $12/month per seat, billed yearly (Webex Meet)
Free plan: Not stated

Zoom AI Companion

Works in: Zoom, Meet, Teams, In person
Cheapest plan: $8.33/month per seat, billed yearly (My Notes (standalone))
Free plan: Free plan, with limits

Popular comparisons

Two apps side by side, fact by fact.

vs

Otter vs Fireflies.ai

	Otter	Fireflies.ai
Listens	A bot joins the call	A bot joins the call
Price	$8.33/month per seat, billed yearly	$10/month per seat, billed yearly

vs

Fathom vs Otter

	Fathom	Otter
Listens	A bot joins the call	A bot joins the call
Price	$15/month per seat, billed yearly	$8.33/month per seat, billed yearly

vs

Fathom vs Fireflies.ai

	Fathom	Fireflies.ai
Listens	A bot joins the call	A bot joins the call
Price	$15/month per seat, billed yearly	$10/month per seat, billed yearly

vs

Granola vs Fireflies.ai

	Granola	Fireflies.ai
Listens	Records on your computer	A bot joins the call
Price	$14/month per seat, billed monthly	$10/month per seat, billed yearly

vs

Granola vs Otter

	Granola	Otter
Listens	Records on your computer	A bot joins the call
Price	$14/month per seat, billed monthly	$8.33/month per seat, billed yearly

vs

Fathom vs Granola

	Fathom	Granola
Listens	A bot joins the call	Records on your computer
Price	$15/month per seat, billed yearly	$14/month per seat, billed monthly

Compare any two

What it costs

A monthly plan isn't the only option. Prices are listed in each maker's own currency and never ranked across currencies.

Monthly plans

Per seat per month, billed yearly or monthly, cheapest first.

31 free plans

And what each one stops at: minutes, meeting length, history.

6 pay-once licences

Mostly the apps that transcribe on your own Mac.

6 by the minute

Per-minute prices and minute packs, on their own or on top of a plan.

Start from how you meet

Each shortlist states its reasons, taken from the facts on this site.

Without a bot

Can I get meeting notes without a bot joining the call?

For privacy

Which note taker keeps my meetings to myself?

Free plans

What's the most I can get from a note taker without paying?

In person

What should I use when the meeting isn't on a call?

Transcribing files

I have recordings to transcribe. Should I pay per minute or subscribe?

Built into your meeting app

Does the meeting app I already pay for take notes for me?