Microsoft Teams recap

Built into your meeting appComes with the meeting appUnited States

Microsoft Teams transcribes Teams meetings and calls in the cloud, and with a Teams Premium or Microsoft 365 Copilot licence adds AI-written intelligent recap notes.

Visit Microsoft Teams recap Compare with anotherChecked 19 October 2026

How it listens: Built into your meeting app; Built into the meeting app
Free plan: No free plan
Cheapest paid: $4/mo; Teams Essentials, per seat, billed yearly
Trains AI on your recordings: Says it doesn't train on them
Where it transcribes: In the cloud; Transcripts and recordings are stored in OneDrive, SharePoint and Exchange

Where it stands among 43

Each fact with every app's answer. Microsoft Teams recap is outlined.

Trains AI on your recordings

Says it doesn't train on them

Only if you opt in 5

Yes, unless you opt out 3

Yes 2

Not stated 3

Notes from a call without a bot

Yes, no bot joins

A bot joins the call 7

Doesn't join live calls 4

Where it transcribes

In the cloud

On your device 3

On device or in the cloud 5

Free plan

No free plan

Free plan or free with the device 31

No free plan 11

Not stated 1

Webex AI Assistant

Can skip keeping the audio

Yes

EU data storage

Offered

HIPAA

Says it supports HIPAA

Plans and prices

In US dollars, per month, as listed by Microsoft Teams recap. Prices exclude VAT and sales tax. Checked 19 October 2026.

Swipe the table sideways for both billing terms.

Microsoft Teams recap plans and prices
Plan	Made for	Billed yearly	Billed monthly	Minutes
Teams EssentialsTranscripts only; intelligent recap needs an add-on	CompaniesPer seat	$4/moRecordings with transcripts and live captions (English); no AI recap	Not statedMonthly billing exists; its price isn't in the excerpt	Not statedNo transcription allowance stated
Teams Premium (add-on)Add-on; needs a Teams licence on top	CompaniesPer seat	$10/moAnnual subscription, auto-renews; a 'Pay monthly' option exists but its price isn't shown	Not statedNot shown	Not statedNo allowance stated
Microsoft 365 Copilot Business (add-on)Add-on for existing Microsoft 365 Business customers; adds recap without saving transcripts	CompaniesPer seat	$18/moPromotional first-year price (July 1 to December 31, 2026); renews at $21	Not statedA 'Pay monthly' option exists; its price isn't shown	Not statedNo allowance stated
Microsoft 365 Copilot (enterprise add-on)Add-on; needs a Microsoft 365 licence on top	CompaniesPer seat	$30/moAnnual subscription, auto-renews; a 'Pay monthly' option exists but its price isn't shown	Not statedA 'Pay monthly' option exists; its price isn't shown	Not statedNo allowance stated

How others are told

What the other people in the meeting see or hear, as Microsoft Teams recap describes it.

On-screen notice

On-screen banner to all participants when recording or transcription starts; explicit consent is an optional policy, off by default

All the facts

How it listens

Ways it captures: Built into the meeting app Live transcription started inside a Teams meeting; Teams Rooms with Intelligent Speakers cover meeting rooms
No bot in your calls: Yes Live transcription started inside a Teams meeting; Teams Rooms with Intelligent Speakers cover meeting rooms
How others are told: On-screen notice On-screen banner to all participants when recording or transcription starts; explicit consent is an optional policy, off by default
Labels who said what: YesYes Transcripts attribute speakers; Teams Rooms Intelligent Speakers name enrolled voices
Languages: Not stated 9 languages for multilingual speech recognition; the full transcription language count isn't in the excerpts
Mixed-language meetings: YesYes Multilingual speech recognition lets participants speak different languages in one meeting

What happens to your recordings

Trains AI on your recordings: Says it doesn't train on them Microsoft's claim: customer data isn't logged or used for AI model training or testing
Where it transcribes: In the cloud Transcripts and recordings are stored in OneDrive, SharePoint and Exchange
Can skip keeping the audio: YesYes With a Copilot licence, a recap can be made without saving a recording or transcript
How long it's kept: Recordings and transcripts expire after 120 days by default; admins set 1 to 99,999 days or never
EU data storage: YesYes Data stays in the tenant's geography, including the EU
SOC 2: YesYes Office 365 SOC 2 Type 2 covers Teams
HIPAA: YesYes BAA available for in-scope services, including Teams; plan requirement not stated

What it costs

Free plan: No free plan Teams Free (group meetings up to 60 minutes) doesn't list transcription
Cheapest paid plan: $4/month per seat, billed yearly
Pay per minute (AI): Not offered No file upload pricing
Human transcription: Not offered No human transcription
One-time price: None Annual subscriptions only
Device price: No device Software; no device
Free trial: 30 days Teams Premium admin trial: 25 licences for 30 days (a self-service trial lasts 60 days); Copilot Business: one month
Refund window: 7 days Prorated refund if cancelled within 7 days of start or renewal (MCA billing accounts, and the Copilot Business promotion)

Where it works

Zoom: NoNo A Teams feature for Teams calls, meetings and events
Google Meet: NoNo A Teams feature for Teams calls, meetings and events
Microsoft Teams: YesYes
Webex: NoNo A Teams feature for Teams calls, meetings and events
In-person meetings: YesYes Only in Teams Rooms with Intelligent Speakers
Phone calls: YesYes Intelligent recap covers VoIP and PSTN calls with the right licence
Apps: Web, Windows, Mac, iPhone, Android

What you get out

Transcript exports: DOCX, VTT
Subtitles (SRT): Not statedNot stated Not stated
Audio download: Not statedNot stated Recordings are MP4 video; audio-only export not stated
Integrations: Microsoft Graph API Transcripts, recordings and AI notes through Graph; no Notion, Slack or CRM destinations stated

Who makes it

Company: Microsoft Corporation
Owned by: Independent
Based in: United States Redmond, Washington
Founded: 1975

Where we recommend it

If you already pay for Zoom, Teams or Google Workspace

Intelligent recap needs Teams Premium ($10 a seat a month billed yearly) or a Copilot licence on top of Teams; Teams Essentials ($4) gives transcripts only. Microsoft says customer data isn't used for training.

Others that listen the same way

Built into your meeting app: 5 more apps in the field.

See all 43 note takers